Safety & accessibility policies

Feel protected at every Roundup gathering

We design policies with community members, safeguarding experts, and legal advisors so your stories flourish in safe spaces.

Our approach

Policies built with survivors, advocates, and storytellers

We co-create safety standards with trauma-informed practitioners and marginalized community members. The result is a living framework that reduces harm, prioritizes consent, and keeps data protected across every chapter.

People-first safeguards

Trained community stewards, background-checked volunteers, and clear escalation ladders keep every table supported.

Consent-driven play

Session safety tools, pre-event briefings, and debrief rituals help participants advocate for their needs in real time.

Data stewardship

We minimize data collection, encrypt sensitive records, and maintain transparent retention schedules for all programs.

Policy library

Cover every stage of the participant journey

The library is organized by lifecycle—before, during, and after events—so you can quickly find the guidance you need. Each policy includes training checklists, implementation tips, and metrics for auditing effectiveness.

Annual review timeline

Policies undergo triannual review with external advisors specializing in safeguarding, cybersecurity, and disability justice. We publish a change log and invite public comment prior to ratification.

Transparency reports

Biannual reports summarize incident metrics, resolution timelines, and improvement projects. Subscribe to receive updates the moment they publish.

Join the safety briefing list

Download policy packs

Community safety handbook

Complete policies for in-person programs, including facilitator scripts.

Download PDF

Data protection addendum

Download PDF

Accessibility playbook

Guidelines for sensory-friendly, mobility-aware, and multilingual events.

Download PDF

Need a signed policy for your venue?

Our legal team can co-author venue-specific agreements or compliance attestations.

Coordinate with legal

Questions or feedback?

Reach out to [email protected] with policy updates, accessibility requests, or clarifying questions. We respond within 48 hours and can schedule follow-up calls when needed.

Emergency contacts

For urgent incidents during an event, call the 24/7 hotline shared with registered coordinators. For digital security concerns, email [email protected] to reach our on-call response team.